Admin Coordinator – Real Estate Operations

About the role

Huaxia Real Estate is looking for a proactive and highly organized Admin Coordinator to join its growing team in Dubai. The role is ideal for candidates with hands‑on experience in Dubai’s real estate sector who can efficiently manage documentation, coordinate with multiple stakeholders, and maintain accurate administrative records.

Key responsibilities

• Prepare and process Contract A, B & F, tenancy contracts, MOUs and broker‑related documentation.
• Handle contract amendments, addendums, tenancy terms and supporting documents.
• Prepare and process A2A agreements, NOCs and other real‑estate documentation.
• Manage RERA Broker Card applications, renewals and related administrative procedures.
• Coordinate developer registrations and NOC processing.
• Monitor WhatsApp groups and respond promptly to internal and external inquiries.
• Collaborate with Relationship Managers and other departments to ensure smooth operations.
• Maintain accurate records and ensure documentation is completed correctly and on schedule.
• Handle urgent documentation requests, including those outside normal working hours.
• Provide reception support and assist with front‑desk responsibilities when required.
• Support general administrative and operational activities across the office.

Required profile

• Bachelor’s degree or Diploma in Business Administration or a related field.
• Mandatory experience working in Dubai’s real‑estate industry.
• Strong knowledge of RERA regulations and Dubai real‑estate documentation.

Required skills

• Property Finder platform proficiency.
• Bayut platform proficiency.
• Understanding of RERA regulations.
• Contract processing.
• NOC processing.
• Broker Card administration.

What we offer

• Full‑time position with a salary range of AED 6,000 – AED 8,000 per month.
• Opportunity to work in a dynamic real‑estate environment in Dubai.