Administration Coordinator – G&A

About the role

The Administration Coordinator – G&A provides professional administrative support to ensure smooth operations across the General & Administrative functions of Al Tayer Motors in Dubai. The role works closely with sales, finance, logistics and HR to keep records accurate and processes efficient.

Key responsibilities

• Reconcile VCC/Hayaza certificates, stock movement and stock on hand to maintain accurate system records.
• Coordinate with sales to obtain insurance policies, with GRO for vehicle registration and Salik tag purchase prior to customer delivery.
• Track daily vehicle deliveries, ensure timely invoicing and processing of customer refunds.
• Submit bank deal documents to F&I and issue credit invoices to customers.
• Manage trade‑in documentation and coordinate payments with customers and banks.
• Procure showroom consumables, plan and distribute uniforms and stationery.
• Monitor staff leave, post leave records, arrange annual leave tickets and coordinate with payroll/HR/GR for notifications and passport requests.
• Facilitate requisition and distribution of employee documents such as passports and labor cards.
• Coordinate vehicle movement with logistics and workshop, issue purchase orders for accessories, re‑conditioning and external work.
• Ensure legal documentation is complete before releasing VCC/Hayaza for new and used vehicles.
• Update relevant systems promptly and maintain organized documentation storage.
• Raise Local Purchase Orders (LPOs) and follow up on payments.

Required profile

• Graduate, preferably in commerce.
• 2–3 years of experience in administration and stock management.
• At least 1–2 years of experience within the automotive industry.
• Strong attention to detail and ability to manage multiple administrative tasks simultaneously.