Administrative Assistant Coordinator

About the role

We are looking for an organized, personable Administrative Coordinator to run our front desk and keep the academy running smoothly day to day. You will be the first point of contact for students, parents, and visitors, and a vital link between instructors, families, and management.

Key responsibilities

• Welcome visitors and maintain a professional, friendly front‑desk environment.
• Schedule classes and coordinate calendars for instructors and management.
• Maintain accurate student records and manage registrations.
• Process payments and follow up on outstanding balances.
• Handle phone and email inquiries promptly and courteously.
• Prepare basic reports and keep files and documentation well organized.
• Support academy events, promotions, and meetings.
• Provide general administrative support to leadership as needed.

Required profile

• Strong administrative and clerical skills, including scheduling, data entry, record‑keeping, and documentation.
• Excellent phone etiquette and communication skills.
• Confidence supporting leadership with calendar management, meeting coordination, and basic reporting.
• Solid computer skills with good working knowledge of Excel and scheduling/email tools.
• Ability to multitask and stay calm and organized in a busy, fast‑paced setting.
• Full‑time availability to work on‑site in Dubai.