Administrative Assistant

About the role

The Administrative Assistant provides comprehensive secretarial and administrative support to the department, working independently under general direction. The role requires initiative, sound judgment, and the ability to handle non‑routine situations while ensuring smooth office operations.

Key responsibilities

• Compose and edit correspondence, respond to inquiries, and interpret university policies.
• Assign tasks to office staff, monitor progress, and ensure timely completion.
• Prepare minutes, notices, agendas, manuals, and other official documents with supporting documentation.
• Research, summarize, and analyse information to produce regular and special reports.
• Screen phone calls and visitors, directing them to appropriate personnel.
• Type and proofread documents, correcting grammar, spelling, and punctuation.
• Maintain customer service standards by answering queries and developing workflow processes.
• Take minutes at meetings and develop presentations.
• Schedule meetings and manage petty cash when required.
• Assist in designing, writing, and editing departmental publications.
• Provide training on databases or systems supporting the unit.

Required profile

• Baccalaureate Degree or Higher Diploma.
• 6‑10 years of relevant administrative experience.
• Strong interpersonal skills and ability to work independently.
• Proficiency in English; Arabic language skills are a plus.
• Preference given to national applicants.

Required skills

• Microsoft Office Suite