Administrative Assistant – Regional Support

About the role

The Regional Administrative Assistant provides comprehensive administrative support to the Regional Head and business units in Abu Dhabi. This role handles day‑to‑day office tasks, manages schedules, and ensures smooth coordination across internal departments and external partners.

Key responsibilities

• Manage diaries, schedule internal and external meetings, and prioritize the Head of Department’s calendar.
• Coordinate business travel, including visa applications, flight and hotel bookings, and transportation arrangements.
• Communicate with IT, HR, Marketing, and other departments to fulfil team requests and handle external client interactions.
• Organise conferences, send invitations, and prepare marketing materials.
• Process and file closed‑deal documentation according to standard procedures.
• Monitor departmental expenses, requisitions, and petty‑cash transactions, reporting to the Head.
• Handle staff expense reimbursements (medical, travel, club membership, etc.) using Oracle – Al Madar system.
• Support recruitment by managing interview processes and liaising with HR.

Required profile

• Strong communication skills in English (Arabic preferred).
• Analytical mindset with the ability to monitor costs and expenses.
• Excellent presentation and customer‑service orientation.
• Proactive and detail‑oriented approach to administrative tasks.

Required skills

• Proficient user of Microsoft Office suite.
• Experience with Oracle (Al Madar) expense management system.