Administrative Coordinator & Office Manager (12‑Month Contract)

About the role

We are looking for an experienced Administrative Coordinator & Office Manager to join our Dubai office on a 12‑month contract. The role provides high‑level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, and assists the broader MENA team while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Provide executive assistance to senior leaders, including calendar management, travel coordination and meeting preparation.
• Oversee daily office functions such as facilities, supplies, and vendor relationships.
• Act as the main point of contact for internal and external stakeholders in the Dubai office.
• Maintain confidential records and handle sensitive information with discretion.
• Support MENA team initiatives and coordinate cross‑office projects.

Required profile

• Proven experience supporting C‑suite executives, preferably in an international environment.
• Highly organized, resilient and able to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Strong judgment and initiative, with a professional demeanor.

Required skills

• Proficiency in standard office software (e.g., Microsoft Office suite).

What we offer

• 12‑month fixed‑term contract with competitive compensation.
• Opportunity to work in a global investment management firm.
• Dynamic, multicultural team based in Dubai.