Administrative Coordinator (Remote)

About the role

Oryx Animal Health, a Dubai‑based representative of international animal health brands, is seeking a highly organized Remote Administrative Coordinator to support daily administrative, coordination and follow‑up activities for the company’s owners and external partners.

Key responsibilities

• Coordinate meetings and appointments between owners and external partners, including marketing and technology agencies.
• Maintain professional communication with distributors, suppliers and other stakeholders.
• Track ongoing projects, tasks, deadlines and deliverables with external partners.
• Develop and manage a structured follow‑up system to ensure no pending task is missed.
• Prepare meeting agendas, attend meetings as needed and document clear minutes and action points.
• Follow up after meetings to ensure timely completion of agreed actions.
• Organise, archive and maintain invoices and other administrative records.
• Collect and consolidate sales data and produce accurate Excel reports.
• Keep schedules, documents and project updates organised in Google Drive and related applications.
• Use AI tools such as ChatGPT to support research, drafting, organisation and daily administrative tasks.
• Provide general remote administrative support to the company’s owners.

Required profile

• Previous experience in administrative coordination, executive assistance or project coordination.
• Availability to attend occasional face‑to‑face meetings in Dubai.
• Strong written and spoken English communication skills.
• Excellent organisational, follow‑up and time‑management abilities.
• Proactive, detail‑oriented, reliable and comfortable working remotely.

Required skills

• Advanced Microsoft Excel.
• Proficiency with Google Drive, Google Docs, Google Sheets and Google Calendar.
• Familiarity with AI tools, including ChatGPT.