Brand Administration Assistant

About the role

The Brand Administration Assistant will support Kayali’s brand team by handling day‑to‑day administrative tasks, raising purchase orders and assisting with merchandising and photoshoot activities. The role ensures smooth execution of global marketing initiatives and accurate documentation of all brand‑related transactions.

Key responsibilities

• Prepare, raise and track purchase orders for marketing, branding and merchandising needs, ensuring compliance with company policies.
• Liaise with suppliers, vendors and internal teams to follow up on PO approvals, deliveries and invoice processing.
• Maintain organized records of all POs, contracts and related documentation for audit and reporting purposes.
• Support budget tracking by updating PO logs and assisting with expense reconciliation.
• Coordinate production, delivery and distribution of merchandising materials such as displays, POS items and samples.
• Track inventory levels of samples, final goods and merchandising assets, arranging replenishments as required.
• Assist in setting up and breaking down photoshoots, visual merchandising displays and brand activations.
• Provide general administrative support, including scheduling meetings and preparing agendas.

Required profile

• Minimum 24 months (2 years) of relevant administrative or procurement experience.
• Strong organizational abilities and attention to detail.
• Ability to work collaboratively with internal teams and external vendors.

Required skills

• Experience using ERP or procurement software.