Company Secretary & Office Administrator (Dubai)

About the role

We are seeking a highly organised Company Secretary and Office Administrator to support a fast‑growing international business operating from Business Bay, Dubai. You will be the backbone of corporate paperwork, compliance and day‑to‑day office operations across our US, Canada and Australia markets.

Key responsibilities

• Manage corporate documentation, record‑keeping and statutory registers.
• Coordinate bank account openings and liaise with banks, service providers and authorities.
• Conduct client and counter‑party due diligence and KYC in line with US, Canada and Australia requirements.
• Maintain physical and digital filing systems and company records.
• Arrange diaries, meetings and travel for the leadership team.
• Oversee HR administration for locally‑based staff, including onboarding, UAE visa and PRO liaison.
• Prepare, format and process contracts, agreements and official correspondence.
• Act as the central point of contact for office operations, ensuring smooth day‑to‑day functioning.
• Support ad‑hoc administrative, operational and project tasks as the business scales.

Required profile

• 3–5+ years of experience in company secretarial, corporate administration, office management or executive assistance.
• Previous experience in the UAE, preferably Dubai, with knowledge of local corporate, banking, HR and visa processes.
• Strong attention to detail, high ownership mindset and ability to work in a fast‑paced start‑up environment.

Required skills

What we offer

• Competitive annual salary of AED 140,000–150,000.
• Full‑time, onsite role in a dynamic, high‑impact team.
• Opportunity to shape the corporate backbone of a rapidly scaling international business.