Team Assistant – Grid Software Team (UAE Nationals)

About the role

At Siemens, we enable digital transformation across power utilities to drive efficiency, sustainability, and resilience. As a Team Assistant for the Grid Software team, you will provide reliable administrative and organisational support to management and project teams, ensuring smooth day‑to‑day operations and professional communication with internal and external stakeholders.

Key responsibilities

• Provide day‑to‑day administrative support to managers, project managers and the wider team.
• Manage calendars, coordinate appointments, organise meetings and prepare agendas, presentations, minutes and follow‑up actions.
• Arrange business travel, accommodation, visitor logistics and related documentation in line with Siemens processes.
• Support internal and external correspondence, customer visits, workshops, training sessions, team events and management meetings.
• Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers and departmental documentation.
• Assist with onboarding and off‑boarding of employees, interns and external resources, including access and workplace requirements.
• Support purchase requisitions, orders, invoice follow‑up and expense documentation, coordinating with suppliers and internal functions.
• Prepare and consolidate routine reports, presentations, dashboards and status updates using Microsoft 365 and Siemens systems.

Required profile

• Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management or related field.
• 0–2 years of professional experience.
• UAE National with a valid UAE Family Book.
• Good command of Arabic and English, both written and spoken.
• Strong organisational, time‑management, communication and follow‑up skills.
• Ability to prioritise multiple activities, meet deadlines and work accurately with attention to detail.
• Professional, service‑oriented and comfortable working in a multicultural environment.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft SharePoint
• Microsoft 365 applications

What we offer

• 2–3 days of mobile work per week (subject to role and business requirements).
• Diverse and inclusive culture where everyone can bring their whole self.
• Opportunities for personal and professional development, including a wide variety of learning programmes.
• Chance to contribute to a world‑leading company shaping the future of digital infrastructure.