Corporate Travel & Events Coordinator

About the role

Danube Properties is looking for a highly organized Corporate Travel & Events Coordinator to manage international travel logistics, venue sourcing and financial documentation for its real‑estate sales team and high‑net‑worth clients. The role requires meticulous attention to detail, strong negotiation abilities and the capacity to operate under tight deadlines across multiple time zones.

Key responsibilities

• Plan, book and manage end‑to‑end international air travel, ground transportation and hotel accommodations for sales team members and clients.
• Identify, negotiate and secure banquet halls, meeting rooms and event venues in various countries for property showcases, investor dinners and sales seminars.
• Collect, verify and process vendor invoices, flight receipts and hotel bills; reconcile corporate credit‑card statements and allocate expenses to the correct budget codes.
• Create detailed travel and event itineraries aligned with sales schedules, time zones and client preferences.
• Negotiate competitive rates with airlines, hotel chains and event vendors; track expenditures against budgets and flag variances.
• Monitor passport, visa and health documentation requirements and provide compliance assistance.
• Provide real‑time support for travelers experiencing flight delays, cancellations or booking changes across different time zones.

Required profile

• 2‑3 years of experience in corporate travel coordination, event planning or travel desk administration, including invoice processing and billing reconciliation.
• Bachelor’s degree in Accounting, Finance, Hospitality Management, Business Administration or a related field (preferred).
• Fluency in multiple languages is advantageous due to the international scope.

Required skills

• Proficiency with Global Distribution Systems (GDS) and online booking tools.
• Experience using corporate expense software such as Concur, SAP or Expensify.