Document Controller – Manage Project Documentation

About the role

The Document Controller will manage all incoming and outgoing project documentation, both electronic and paper, ensuring compliance with established procedures and standards. This role supports the design and construction teams by maintaining accurate records and facilitating smooth information flow.

Key responsibilities

• Control the movement of documents, ensuring proper numbering, formatting, issuance, review, dispatch, recording and archiving.
• Maintain and update the document control system, collate, monitor and distribute information regularly.
• Issue and distribute controlled copies in line with the Design Management Plan and verify drawing status and format.
• Liaise with designers, specialist suppliers and external stakeholders to resolve information queries.
• Troubleshoot issues with the drawing management system and provide procedural advice.
• Supervise and train junior document control staff, recommending procedural improvements.
• Ensure adherence to safety, quality and environmental procedures and contribute to continuous improvement initiatives.
• Report project design performance to the Design Manager and perform other reasonable tasks assigned by the Line Manager.

Required profile

• Strong organizational and document management abilities.
• Experience supervising or training junior staff.
• Excellent communication skills for interaction with designers and suppliers.
• Commitment to safety, quality and environmental standards.

Required skills

• Intermediate proficiency in Microsoft Excel.
• Intermediate proficiency in Microsoft Outlook.
• Intermediate proficiency in Microsoft Word.