Elementary School Secretary

About the role

We are looking for a dynamic and enthusiastic Elementary School Secretary to join our dedicated team at GEMS Dubai American Academy. This role supports the smooth operation of the elementary school office and contributes to the academic success of our students.

Key responsibilities

• Manage all secretarial functions of the elementary school office, including daily e‑mails and telephone calls.
• Maintain accurate records, databases, filing systems and produce weekly, monthly and annual reports.
• Coordinate the line manager’s appointment calendar and handle professional communications and public relations needs.
• Liaise with staff, students, parents and visitors with tact and diplomacy.
• Order, store and issue office supplies, ensuring inventory is up‑to‑date.
• Train and monitor temporary secretaries, student assistants and other clerical staff.
• Support school events, committees and parent inquiries in a timely and professional manner.
• Uphold GEMS policies, procedures and codes of conduct at all times.

Required profile

• Enthusiastic, dynamic personality with a passion for education.
• Professional, confidential approach to all duties.
• Strong initiative to improve office systems and processes.
• Excellent communication skills with the ability to interact diplomatically with diverse stakeholders.
• Organised and detail‑oriented, capable of handling multiple tasks simultaneously.

Required skills