Event Admin

About the role

We are looking for an Event Admin to support the Event Planning department at our Dubai hotel. The role involves handling daily administrative tasks, coordinating internal events and ensuring banquet standards are met.

Key responsibilities

• Provide administrative support to event coordinators, executives and managers.
• Execute event‑related tasks as directed by senior management, adapting to business needs.
• Manage digital event signage throughout the hotel.
• Prepare weekly ESS (Event Satisfaction Survey) reports and coordinate related meetings.
• Handle daily/weekly duties such as BEO meeting material, event detail distribution, meal vouchers, group resumes, valet forecasts and business calendar updates.
• Update event revenue status in the Opera system.
• File post‑event paperwork according to Marriott standards.
• Organise 15‑minute training topics, maintain the monthly training calendar and submit to HR.
• Process purchase orders, liaise with finance and support related systems.
• Administer department payroll.
• Design floor plans using the hotel’s floorplan tool.
• Coordinate internal meetings and external meetings up to 50 participants or 50 rooms per night.
• Anticipate potential planning conflicts and propose solutions.

Required profile

• College degree preferred.
• Multilingual ability is a plus.
• Strong attention to detail and problem‑solving skills.
• Excellent organization, multitasking and communication abilities.
• Professional proficiency in English.

Required skills

• Proficiency with the Opera property management system.
• Experience managing digital signage tools.
• Ability to use floorplan design software.
• Familiarity with purchase order and payroll processing systems.