Executive Assistant – Chief Office (UAE Nationals)

About the role

The Chief Office is seeking a highly organized Executive Assistant to serve as the central coordination hub between the Chief and both internal and external stakeholders. This role ensures the Chief’s agenda runs smoothly, supports strategic initiatives, and maintains an agile, well‑structured executive environment. The position is open exclusively to UAE nationals.

Key responsibilities

• Manage the Chief’s diary, schedule meetings, and prioritize time effectively.
• Coordinate and track priority initiatives, ensuring timely follow‑up across stakeholders.
• Support strategic priorities, communications, and day‑to‑day operational flow within the Chief Office.
• Liaise with senior internal and external stakeholders on behalf of the Chief, maintaining professionalism and discretion.
• Monitor incoming requests and correspondence, escalating issues as appropriate.
• Plan, coordinate, and follow through on high‑priority meetings, projects, and cross‑functional initiatives.
• Identify coordination gaps and operational bottlenecks, driving resolution and momentum.
• Oversee key deliverables, timelines, and documentation for strategic projects.
• Handle confidential information with utmost discretion.
• Process expense reports, invoices, and reimbursements for the Chief Office.
• Maintain organized filing systems and document repositories.
• Coordinate internal and external events, offsites, and functions involving the Chief.
• Ensure the Chief Office facilities are well‑organized and functional.

Required profile

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or a similar executive‑support role.
• Proven ability to manage calendars, correspondence, and senior‑level stakeholder coordination.
• Strong organizational and project‑tracking skills with high attention to detail.
• Excellent communication skills and confidence in liaising with senior stakeholders.
• Fluency in both Arabic and English is mandatory.
• UAE nationality is required.

Required skills