Executive Assistant – Dubai

About the role

The Executive Assistant will provide comprehensive administrative support to senior leadership at Gate 8 AI Solutions in Dubai. This full‑time, on‑site position ensures the executive office runs efficiently by handling calendars, travel arrangements, expense reporting and day‑to‑day communications.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate internal and external appointments.
• Arrange travel itineraries, accommodations and related logistics.
• Prepare and reconcile expense reports in line with company policies.
• Draft, format and edit correspondence, presentations and other documents.
• Organise executive meetings, record minutes and follow up on action items.
• Maintain confidential records, files and documentation with discretion.
• Support overall office operations and liaise with cross‑functional teams.

Required profile

• Proven experience in executive and general administrative support.
• Demonstrated ability to handle sensitive and confidential information discreetly.
• Strong organizational and time‑management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience in fast‑paced technology or healthcare environments is an advantage.
• Relevant diploma or bachelor’s degree in business administration or a related field preferred.

Required skills

• Proficiency with word processing applications.
• Proficiency with spreadsheet software.
• Proficiency with presentation software.
• Proficiency with email and scheduling applications.