Executive Assistant – General Manager & Hotel Manager

About the role

The Executive Assistant will provide high‑level administrative support to the General Manager and Hotel Manager of Anantara The Palm Dubai Resort, ensuring smooth daily operations and exceptional guest experiences.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel and prioritize daily tasks for senior executives.
• Handle confidential correspondence, reports and documentation with utmost discretion.
• Maintain filing systems, document control and action‑tracking processes.
• Prepare agendas, presentations, reports and accurate meeting minutes, and follow up on action items.
• Coordinate management meetings, executive and VIP visits, leadership events and special projects.
• Compile monthly, quarterly and annual management reports, business reviews, dashboards and executive presentations.
• Support cross‑functional communication, operational initiatives and quality improvement programs across all hotel departments.
• Liaise with People & Culture and Learning & Development on recruitment, onboarding, training and management administration.
• Oversee departmental administration including attendance, leave, payroll documentation, purchasing requests, expense tracking and budget monitoring.
• Maintain professional relationships with owners, corporate offices, business partners, government authorities and external stakeholders.

Required profile

• Proven experience providing executive support in a hotel or luxury resort environment.
• Demonstrated ability to manage confidential information with professionalism.
• Strong organizational and multitasking skills to handle competing priorities.

Required skills