Executive Assistant

About the role

We are looking for a highly organized, proactive, and detail‑oriented Executive Assistant to support our Chief Operating Officer. The role involves managing a complex, multi‑regional schedule, coordinating meetings and travel, handling confidential information, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage the COO's calendar across multiple time zones, schedule and prioritize meetings.
• Screen and manage emails, correspondence, and meeting requests.
• Prepare agendas, presentations, reports, and briefing documents; take minutes and track action items.
• Act as primary point of contact for internal and external stakeholders on behalf of the COO.
• Coordinate with cross‑functional teams in Dubai, Switzerland, Italy, and other international offices.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Organise leadership, board, town‑hall, and off‑site events.
• Assist in tracking strategic projects, maintain digital filing systems, and support expense management.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• 5+ years of experience as an Executive Assistant supporting C‑level executives.
• Experience in an international or fast‑paced business environment.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills in English.

Required skills

• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint and Word.
• Experience with Microsoft Teams, Zoom and SharePoint.
• Strong organizational, time‑management and multitasking abilities.