Executive Assistant – Middle East Operations

About the role

The Executive Assistant will be the senior support hub for Brooki’s Middle East business, linking UAE operations leadership with the global team in Australia and acting as the single point of contact for Arada corporate functions.

Key responsibilities

• Support UAE operations leadership across retail and production sites.
• Maintain the UAE and GCC expansion roadmap and store‑opening tracker.
• Serve as the interface to Arada legal, finance, HR, IT, leasing, projects, quality, marketing and procurement.
• Route requisitions, payments and budget approvals through Arada.
• Prepare reports, presentations and board materials for management reviews.
• Coordinate landlord and mall matters, lease documentation and trade‑license administration.
• Manage supplier onboarding, quotations, shipments, customs clearance and cargo insurance.
• Organise partner launches in the UAE and KSA, including commercial summaries and timelines.
• Maintain calendars across time zones, arrange travel, and produce agendas, minutes and briefing documents.
• Track actions to closure, flag delays and ensure confidential information is handled with discretion.

Required profile

• Bachelor’s degree or equivalent.
• Minimum 6 years experience as an executive assistant, chief of staff or senior operations coordinator, preferably supporting C‑Suite leaders.
• Background in food & beverage or hospitality with knowledge of store operations and suppliers.
• GCC experience essential, including familiarity with UAE licensing and authority processes.
• Exposure to joint‑venture or group structures is strongly preferred.

Required skills

• Microsoft 365
• Microsoft Teams
• HRIS platforms
• monday.com
• AI tools