Executive Assistant & Operations Coordinator

About the role

Mignon Design Build is seeking a highly organized Executive Assistant & Operations Coordinator to support the owner and streamline daily business operations. The ideal candidate will be proactive, solution‑oriented, and capable of handling multiple priorities in a fast‑paced construction environment.

Key responsibilities

• Research and evaluate suppliers, subcontractors, materials, tools, fixtures, and services.
• Request, compare, and place quotations; track approved orders for job sites.
• Coordinate deliveries, pickups, returns, exchanges, and resolve missing items.
• Maintain communication with site supervisors, staff, suppliers, and subcontractors.
• Monitor project requirements, deadlines, approvals, and urgent issues.
• Handle trade‑license renewals, visas, insurance, and banking documentation.
• Organise contracts, invoices, employee files, and supplier records.
• Assist with employee onboarding and required documentation.
• Prepare concise summaries and practical recommendations for the owner and ensure task completion.

Required profile

• Strong common sense and practical judgment.
• Excellent organization and follow‑up abilities.
• Ability to work independently without constant supervision.
• Professional written and spoken English.
• Confident when dealing with suppliers, subcontractors, and employees.
• High attention to detail and reliability.

Required skills

What we offer

• Competitive salary range of AED 5,000–6,000 per month.
• Opportunity to work in a dynamic construction and interior‑fit‑out environment.
• Professional growth within a reputable design‑build firm.