Executive Assistant & Operations Manager

About the role

We are looking for a seasoned Executive Assistant & Operations Manager to provide high‑level support to the Founder while overseeing day‑to‑day business operations. The role blends executive administration, cross‑functional coordination, and project management to ensure smooth execution of strategic initiatives across the organisation.

Key responsibilities

• Support the Founder in strategic initiatives, daily operations, and executive correspondence.
• Coordinate and monitor company‑wide projects, ensuring deadlines, milestones and deliverables are met.
• Prepare executive reports, meeting agendas, minutes and follow‑up action plans.
• Develop, implement and continuously improve operational processes and SOPs.
• Monitor business performance, identify inefficiencies and recommend improvements.
• Facilitate cross‑functional activities among Sales, Marketing, Finance, Logistics, Warehouse and external partners.
• Manage recruitment activities, employee records, performance review coordination and HR documentation.
• Handle government and corporate administration, including licence renewals, visas, insurance and statutory compliance.
• Coordinate with Finance on invoices, payment schedules, receivables and operational expenses.

Required profile

• Highly organised, proactive and solutions‑driven professional.
• Strong operational, administrative and project‑management capabilities.
• Excellent communication and stakeholder‑management skills.
• Ability to work independently while coordinating multiple departments.

Required skills