Executive Assistant to CEO

About the role

The Executive Assistant to the CEO provides professional and efficient administrative and organisational support to the Chief Executive Officer. The role coordinates the CEO’s schedule, meetings, correspondence, travel arrangements, documentation and day‑to‑day administrative requirements.

Key responsibilities

• Provide day‑to‑day administrative support, manage the CEO’s calendar, schedule meetings and prepare agendas, presentations and reports.
• Handle correspondence, emails and internal communications, ensuring priority items are highlighted and followed up.
• Coordinate domestic and international travel, including flights, accommodation, transport and itinerary changes.
• Work with the Office Manager on operational matters, support office‑related activities and assist with ad‑hoc projects.
• Monitor outstanding tasks, follow up with stakeholders and ensure timely completion of assignments.

Required profile

• 5‑8 years of experience as an Executive, Personal or Administrative Assistant, preferably supporting a senior executive.
• Excellent written and verbal communication skills in English and preferably French.
• Strong organisational, time‑management and prioritisation abilities with high attention to detail.
• Ability to handle confidential information with discretion and work independently to meet deadlines.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

What we offer

• Learning and development opportunities, internal mobility and exposure to diverse assignments.
• Competitive benefits package including health care, child‑education contribution and flexible working policies.
• Exclusive employee discounts and a supportive, inclusive workplace culture.