Executive Assistant to CEO (Path to Chief of Staff)

About the role

We are looking for a proactive Executive Assistant to support our Founder & CEO. This role goes beyond traditional calendar management – you will be embedded in daily operations across several businesses, helping the leader execute faster, solve problems, and keep momentum. Over time, the position can evolve into a Chief of Staff role with broader strategic responsibilities.

Key responsibilities

• Own and protect the founder's calendar, scheduling, and priorities.
• Manage email inboxes, draft professional communications, and handle confidential matters with discretion.
• Coordinate meetings, travel, and logistics from start to finish.
• Prepare agendas, reports, presentations, and meeting notes; track action items.
• Assist in overseeing operations across multiple businesses, building SOPs, and improving internal processes.
• Manage projects from concept through execution and serve as the central communication hub.
• Support recruiting, onboarding, and special initiatives as needed.
• Gradually take on Chief of Staff duties such as running internal meetings, driving cross‑functional accountability, and making operational decisions.

Required profile

• 2+ years supporting a founder, executive, or leadership team.
• Exceptional attention to detail and ability to juggle multiple priorities.
• Calm under pressure, strong judgment, and a proactive problem‑solving mindset.
• High level of discretion with confidential information.
• Reliable internet connection and ability to work across multiple time zones.

Required skills

• ClickUp
• Notion
• Google Workspace
• Slack