Executive Assistant to Executive Leadership Team

About the role

The Executive Assistant will provide professional, confidential, and proactive support to the Executive Leadership Team in Sharjah, ensuring smooth coordination of administrative and operational activities.

Key responsibilities

• Adopt and promote company values and embed them throughout the organization.
• Serve as a positive ambassador for the company and develop strong relationships with clients, colleagues and other stakeholders.
• Lead by example in upholding People Values, HSEQ procedures and compliance with company policies and regulatory obligations.
• Report accidents, incidents, near misses or environmental concerns immediately.
• Support company sustainability initiatives aligned with Net Zero objectives.
• Provide overall administrative support to the Executive Team, including managing complex calendars, vetting requests and prioritising meetings.
• Manage inbox, prioritize emails and draft correspondence as needed.
• Act as primary point of contact between the Executive Team, stakeholders, clients and employees.
• Process monthly expenses and mileage submissions promptly.
• Assist in organising company events, off‑site strategy days and conferences.
• Liaise with IT for board‑related queries to ensure seamless communication.

Required profile

• Professional demeanor with ability to handle confidential information discreetly.
• Proactive and detail‑oriented approach to managing multiple tasks.
• Strong communication skills and ability to build relationships across all levels.
• Commitment to company values, health‑safety‑environment standards and sustainability goals.

Required skills