Admin cum Receptionist – Front Desk & Office Support

About the role

Kandas Group is hiring an Admin cum Receptionist to manage front‑desk operations and day‑to‑day office administration in Dubai. The role combines reception duties, office management, vendor coordination, facility maintenance, documentation, and administrative support to management and staff.

Key responsibilities

• Manage front desk, greet visitors, and handle incoming calls, emails and couriers.
• Oversee daily office administration including supplies, stationery, pantry, housekeeping and maintenance.
• Coordinate with vendors, suppliers and service providers, managing AMCs for equipment and facilities.
• Track and renew licenses, contracts, subscriptions, insurance and other office items, maintaining a renewal calendar.
• Arrange office maintenance, repairs, cleaning, pest control, IT support and other facility needs.
• Maintain office records, contracts, invoices and administrative files.
• Assist with quotations, purchase orders, invoices and vendor coordination.
• Provide administrative support to management and staff, including meeting coordination, travel arrangements and document preparation.
• Support employee onboarding and general HR administration when required.
• Ensure the office remains well‑maintained, organized, compliant and professionally managed.

Required profile

• 1–2 years of experience in administration, office management, reception or a similar role (UAE experience preferred).
• Good English communication skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organizational, coordination and follow‑up abilities.
• Ability to work independently and manage day‑to‑day office requirements.
• Professional, presentable, proactive and able to multitask.