Executive Assistant to Managing Director (Dubai)

About the role

The Executive Assistant will provide comprehensive administrative and operational support to the Managing Director of a leading media and events company in Dubai. This role combines high‑level executive assistance with office management and event coordination responsibilities.

Key responsibilities

• Manage the Managing Director’s complex calendar, schedule meetings and handle correspondence.
• Coordinate international travel, accommodation, visas and expense reporting.
• Prepare meeting materials, presentations and take accurate minutes.
• Act as a trusted point of contact for internal and external stakeholders.
• Oversee day‑to‑day office operations, budgets, supplier relationships and lead the office support team.
• Partner with HR on workplace initiatives and employee onboarding.
• Support planning and delivery of major events, handling logistics, hospitality, accreditations and ticket allocations.
• Respond quickly to changing priorities, resolve last‑minute scheduling or travel issues, and maintain strict confidentiality.

Required profile

• 3–5 years of experience supporting a senior executive in a fast‑paced environment.
• Prior experience working in the UAE is essential; media or events industry background is a plus.
• Strong communication, proactive attitude and ability to work independently.
• Advanced proficiency in Microsoft Office and familiarity with travel, calendar, expense and office administration systems.
• Willingness to support international travel and work across multiple time zones.

Required skills

• Microsoft Office (advanced)
• Travel management software
• Calendar management tools
• Expense management systems
• Office administration platforms