Executive Assistant to Managing Director

About the role

The Executive Assistant to the Managing Director provides high‑level administrative and operational support, ensuring the MD’s office runs smoothly and efficiently. This position acts as a key liaison for internal and external stakeholders while maintaining strict confidentiality.

Key responsibilities

• Manage the MD’s calendar, schedule meetings, appointments, and events, and prioritize tasks.
• Prepare and organize documents, reports, and presentations for decision‑making.
• Arrange travel, including flights, accommodations, and itineraries.
• Serve as the first point of contact for all communications, handling emails, calls, and correspondence.
• Draft, edit, and proofread communications to ensure professionalism.
• Organize meetings, prepare agendas, take minutes, and track follow‑up actions.
• Assist in planning and monitoring special projects assigned by the MD.
• Maintain office operations, supplies, equipment, and organized records.
• Coordinate high‑level meetings, official visits, and ceremonial events in line with UAE protocol standards.
• Perform ad‑hoc duties as required by the MD.

Required profile

• Proven experience in executive‑level administrative support.
• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Professional demeanor with a customer‑focused attitude.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic environment.
• Exposure to high‑profile projects and stakeholders.