Executive Assistant to Managing Director

About the role

The company is seeking a proactive Executive Assistant to support the Managing Director in a fast‑paced environment. You will be the primary point of contact for calendar management, correspondence and logistical coordination, ensuring the MD’s time is used efficiently.

Key responsibilities

• Manage and maintain the Managing Director’s daily calendar, appointments and meetings.
• Coordinate internal and external meetings, including scheduling, invitations, agendas and arrangements.
• Organise and prioritise the MD’s daily activities to ensure effective use of time.
• Prepare and format reports, presentations, spreadsheets, letters and other business correspondence.
• Arrange travel itineraries, flights, accommodation and transportation.
• Maintain confidential filing systems and handle sensitive information with discretion.
• Prepare meeting agendas, take minutes and follow up on action points.
• Monitor deadlines, pending tasks and proactively ensure timely completion.

Required profile

• Bachelor’s degree in Business Administration or related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant or similar role.
• Previous support to a Managing Director, CEO or senior executive is highly preferred.
• Excellent written and spoken English with strong organisational skills.
• High level of confidentiality, professionalism and ability to work independently in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• Strong ability to prepare professional reports, presentations and business documents.
• Comfortable using calendar and scheduling platforms, email and digital office tools.