Executive Assistant to the CEO / Administration Manager

About the role

We are seeking a proactive Executive Assistant to support the CEO of an international aviation group while overseeing day‑to‑day administration of our UAE offices. The role combines high‑level executive assistance with HR administration and government liaison responsibilities.

Key responsibilities

• Manage the CEO’s calendar, meetings, international travel arrangements and related logistics.
• Prepare board presentations, briefing notes, correspondence and confidential records on behalf of the CEO.
• Coordinate the full employee lifecycle: recruitment scheduling, onboarding/off‑boarding, payroll input and HR documentation.
• Oversee office operations, including supplies, facilities, vendor management, budgets and filing systems.
• Handle renewal of trade licences, establishment cards, employee visas, labour cards and Emirates ID through free‑zone and government portals.
• Liaise with government authorities, banks and service providers to ensure regulatory compliance.

Required profile

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• Minimum three years of experience as an Executive Assistant, HR Manager or similar senior administrative role.
• Experience supporting C‑level executives in a multi‑entity or multinational environment.
• Working knowledge of UAE labour law, visa and trade‑license renewal procedures.
• Valid UAE driving licence with driving experience.

Required skills

• Proficiency in MS Office.
• Experience with HR and payroll systems.
• Hands‑on experience with UAE government and free‑zone portals.