Executive Assistant (UAE Office)

About the role

We are seeking an Executive Assistant to be the calm centre of our fast‑growing UAE office at Founders Law. You will support the General Manager and senior leadership team across the UAE and UK, ensuring smooth operations and seamless client interactions.

Key responsibilities

• Manage the General Manager’s diary across UAE and UK time zones, scheduling, prioritising and protecting time.
• Handle inbox triage, draft correspondence and act as the first point of contact.
• Prepare briefing notes for client meetings, follow up on actions and coordinate travel logistics, including visas and itineraries.
• Organise client‑facing events such as the Founders Lounge, managing guest lists, suppliers and on‑the‑day logistics.
• Maintain client onboarding documents, renewals and filing systems, ensuring accuracy and confidentiality.
• Process draft invoices, track payments and reconcile monthly expenses with the finance team.
• Liaise with free‑zone authorities, government service centres and local suppliers for licences, visas and insurance.

Required profile

• Minimum 2 years experience as an EA, PA, legal secretary or office coordinator, preferably in a law firm or professional services environment.
• Based in the UAE with working knowledge of free‑zone administration, visas and local suppliers.
• Exceptional organisational skills, attention to detail and discretion with confidential information.
• Fluent written and spoken English; Arabic is a plus.

Required skills

• Proficiency with Microsoft 365.
• Experience using WhatsApp for Business.
• Familiarity with Asana project management.
• Knowledge of ClaudePro (or similar AI tools) is advantageous.