Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role combines calendar management, travel coordination, and document preparation with a focus on confidentiality and professionalism.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence for meetings.
• Handle incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external stakeholders.
• Coordinate with departments to deliver information and reports on time.
• Maintain relationships with key contacts, partners, and clients.
• Arrange travel plans, including flights and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in preparing presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system for records and documents.
• Manage sensitive and confidential information with discretion.
• Provide primary medical support, First Aid, and basic medical services.
• Undertake special projects and assignments delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills with keen attention to detail.
• Ability to handle urgent issues with flexibility and efficiency.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• First Aid certification or ability to provide basic medical support.