Executive Secretary to Chairman

About the role

We are seeking a highly organised and discreet Executive Secretary to support the Chairman of Pscoat UAE. This hybrid position combines office work, remote tasks and frequent travel across Abu Dhabi and other locations, ensuring the Chairman’s schedule runs smoothly.

Key responsibilities

• Manage the Chairman’s calendar, appointments and meetings.
• Monitor, organise and draft communications in his email inbox.
• Answer, screen and redirect telephone calls.
• Arrange meetings and maintain an up‑to‑date contact list.
• Prepare simple meeting notes, briefings and schedules.
• Coordinate travel, transport and daily logistical arrangements.
• Accompany the Chairman on meetings, appointments and travel as required.
• Work alongside another secretary to provide continuous coverage.
• Handle private and confidential information with utmost discretion.

Required profile

• Reliable, punctual and consistently organised.
• Professional, trustworthy and able to act on behalf of senior executives.
• Excellent written communication skills for clear email drafting.
• Calm under changing plans and able to manage multiple priorities.

Required skills

• Proficiency in calendar and email management tools.
• Strong telephone handling and call screening abilities.
• Ability to prepare concise meeting notes and briefing documents.