Expense Specialist

About the role

The Expense Specialist will own end‑to‑end processing, validation, control and reporting of marketing expenses across the MEA region. Working at the intersection of Marketing and Finance, you will ensure that every campaign, agency invoice and distributor claim is correctly scoped, documented, budgeted, reconciled and closed on time.

Key responsibilities

• Process marketing expense submissions, distributor and dealer claims, agency invoices and internal reimbursements from intake through validation, approval routing, payment follow‑up and archiving.
• Validate supporting documentation against approved activity scope, including purchase orders, supplier invoices, briefs, execution photos, KOL links, media reports and event records.
• Maintain a live claim status tracker segmented by market, brand, activity type and quarter, and proactively chase incomplete submissions.
• Track actual and committed spend against approved budgets by brand, market, channel and campaign, providing a rolling view of budget consumption.
• Reconcile digital media spend from platform reporting with invoices and internal records, investigating discrepancies before reporting.
• Collaborate daily with regional marketing leads, local distributors, external agencies and the finance team across multiple markets and currencies.

Required profile

• Strong attention to detail and numerical accuracy.
• Excellent stakeholder management and persistence in a cross‑functional environment.
• Experience handling expense processing, budgeting and reconciliation for marketing activities.
• Ability to work with multiple markets, currencies and approval workflows.

Required skills