Fleet Management Coordinator

About the role

The Fleet Management Coordinator serves as the central point of contact for drivers and division heads within AD Ports Group, ensuring strict compliance with the company’s Vehicle Allocation Policy. The role focuses on promoting sustainability, operational excellence, and responsible resource management across the fleet.

Key responsibilities

• Ensure safe and timely delivery of items, documents and personnel across AD Ports Group locations.
• Maintain the physical neatness, cleanliness and professional presentation of all assigned vehicles.
• Distribute daily workload among drivers by scheduling trips, assigning routes and allocating tasks fairly.
• Record and maintain comprehensive vehicle logs, tracking usage, mileage, trip purpose and driver assignments.
• Collaborate with departmental focal points to keep vehicle logbooks accurate and aligned with central GSD records.
• Allocate vehicles based on operational justification and approved entitlement categories per the Vehicle Allocation Policy.
• Enforce the daily return policy and manage exceptions for overnight home parking under the Delegation of Authority.
• Monitor and report vehicle misuse, including unauthorized drivers, GPS tampering, parking violations, fuel‑card misuse, damage, maintenance neglect and under‑utilisation.
• Act as the first point of contact for drivers experiencing emergencies after hours, escalating to GSD when necessary.
• Verify and maintain records of valid UAE driver licences, Emirates IDs and AD Ports Group employee IDs for all users.
• Document scheduled and unscheduled service records and ensure immediate reporting of damages, fines, accidents or irregularities.

Required profile

• Valid UAE driver licence, Emirates ID and AD Ports Group employee ID.
• Ability to maintain accurate vehicle logs and documentation.
• Understanding of and ability to apply the AD Ports Group Vehicle Allocation Policy.
• Capability to coordinate with internal departments and provide after‑hours support to drivers.

Required skills