Front Office Coordinator

About the role

Auremin is seeking a junior Front Office Coordinator to be the first point of contact at its Dubai headquarters. This role combines reception duties, office administration, and executive support, ensuring a smooth and professional environment for staff, visitors, and senior stakeholders.

Key responsibilities

• Greet and welcome visitors, manage the main phone line and office inbox.
• Handle incoming and outgoing mail, couriers, and maintain reception area standards.
• Coordinate meeting room bookings, set‑up rooms, and ensure seamless turnover between meetings.
• Order and monitor office supplies, pantry stock, and printer consumables.
• Liaise with building management, IT support, cleaners, and external vendors.
• Provide diary management, expense processing, and document preparation for senior leadership.
• Arrange domestic and international travel, including flights, hotels, ground transport and visa requirements.
• Manage visitor experience for clients, government delegations and colleagues traveling from DRC, Tanzania and elsewhere.
• Maintain structured digital and physical filing systems for administrative records.

Required profile

• Highly organized and detail‑oriented with a professional demeanor.
• Excellent communication skills and ability to interact with senior stakeholders.
• Capable of handling multiple tasks simultaneously in a fast‑paced environment.
• Junior‑level experience or strong interest in office coordination and executive support.

Required skills