Human Resources Administrative Specialist

About the role

We are seeking a Human Resources Administrative Specialist to manage end‑to‑end employee visa processes, HR documentation and vendor relationships for our Abu Dhabi office. The role supports the HR team by ensuring compliance with UAE Labour Law and delivering high‑quality administrative services to staff.

Key responsibilities

• Manage employee and dependent visa processes, including new visas, renewals, cancellations, status changes, Emirates ID applications, medical fitness, family sponsorships and business visit visas.
• Process labour contracts, work permits, employment offers, labour card amendments and liaise with ICP, MOHRE, TAMM, Abu Dhabi Police and Municipality.
• Prepare HR documentation such as salary certificates, employment certificates, NOCs, experience letters, visa letters, bank letters and other employee correspondence.
• Maintain accurate employee records, personnel files, HR databases, visa documentation and company SIM card records.
• Coordinate employee accommodation, transportation, catering, uniforms and other welfare services with external providers.
• Manage vendor relationships, service contracts, quotations, purchase orders, invoice verification, payment requests, petty cash and Reward & Recognition voucher records.
• Administer the company ADNOC account, including recharges, Smart Tag issuance/removal and monthly usage reporting.
• Coordinate Abu Dhabi Pension registrations, additions, deletions, monthly reporting, employee medical insurance administration and banking documentation.
• Monitor validity and timely renewal of visas, Emirates IDs, passports, labour permits, insurance policies, licences and other statutory documents.
• Prepare regular reports on HR administration, visas, accommodation, transportation, pension, vendor management and related activities.
• Serve as the primary point of contact for employee queries related to HR administration, documentation, government services and employee support.
• Ensure compliance with UAE Labour Law, company policies and applicable government regulations.

Required profile

Required skills

• Work permits
• HR documentation
• Compliance with UAE Labour Law
• Vendor management
• Labour contracts
• Insurance administration
• Employment offers