Junior Operations & Front Desk/Administrative Executive

About the role

We are seeking a highly organized and proactive Junior Operations & Front Desk/Administrative Executive to support the day‑to‑day activities of our professional services practice in Dubai. The role combines front‑desk duties, client coordination, documentation, onboarding and basic billing tasks, providing essential support to partners and managers.

Key responsibilities

• Provide administrative and operational assistance to partners, managers and internal teams.
• Manage calendars, schedule meetings, conference calls and appointments.
• Prepare agendas, presentations, reports and other documents.
• Draft and maintain engagement letters, proposals, contracts and client files.
• Maintain organized electronic and physical filing systems and shared folders.
• Update client, project, engagement and operational trackers.
• Coordinate document approvals, signatures and follow‑ups with internal teams and clients.
• Track deadlines, project milestones and deliverables.
• Support new client onboarding and KYC documentation.
• Assist with basic invoice preparation, billing milestone tracking and payment follow‑ups.
• Handle incoming correspondence and ensure timely responses.
• Arrange travel, office coordination and other ad‑hoc administrative tasks.
• Provide ad‑hoc reporting and operational support to management.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Accounting, Finance or a related field.
• 2–6 years of experience in administration, operations, client services, accounts, KYC or professional services.
• Excellent organizational, multitasking and attention‑to‑detail abilities.
• Strong written and spoken English.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook