Office Manager

About the role

The Office Manager serves as the central hub between the Managing Director and department heads, ensuring smooth communication, timely follow‑up on meetings and action items, and efficient day‑to‑day operations. This coordination‑focused position blends administrative and operational duties to support the leadership team.

Key responsibilities

• Coordinate weekly departmental update meetings, prepare agendas, and manage logistics.
• Draft, circulate, and archive minutes of meetings, tracking action items and deadlines.
• Consolidate weekly updates into concise summaries for the Managing Director, highlighting progress, delays and risks.
• Maintain structured communication across departments and ensure proper documentation of decisions and correspondence.
• Monitor routine activities, follow up on agreed actions, and flag any gaps or risks to senior leadership.
• Handle confidential information with discretion and provide general coordination support to the leadership team.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 5–8 years of experience in office management, executive coordination or a similar administrative role.
• Proven ability to coordinate cross‑departmental communication and follow‑up on action items.
• Strong written and verbal English skills; Arabic is a plus.
• Professional, reliable and able to manage confidential information.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).