Personal Assistant & Operations Coordinator

About the role

We are seeking a proactive and highly organized Personal Assistant & Operations Coordinator to support senior management and ensure smooth day‑to‑day business operations in a fast‑paced environment based in Dubai.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel and oversee daily agendas for senior leaders.
• Coordinate with internal teams and external partners to guarantee timely completion of tasks and projects.
• Track action items, prepare reports and maintain accurate business documentation.
• Support onboarding activities and keep employee records up to date.
• Liaise with external service providers for administrative and operational needs.
• Assist with expense tracking, contract administration and general office management.
• Utilize digital collaboration tools to monitor projects and improve workflow efficiency.

Required profile

• Previous experience as a Personal Assistant, Executive Assistant, Office Coordinator or Operations Coordinator.
• Excellent organizational, communication and multitasking abilities.
• Strong attention to detail and capacity to manage multiple priorities.
• Ability to work independently in a dynamic, fast‑paced environment.

Required skills

• Proficiency in Microsoft Office.
• Experience with project‑management and collaboration tools such as Asana, Notion or Slack.

What we offer

• Performance review after two months with potential salary progression.
• KPI‑based incentives and an annual performance bonus.
• Employment visa and annual leave in accordance with UAE Labour Law.