Personal Executive Assistant

About the role

We are seeking a proactive Personal Executive Assistant to support the Group Director for the Middle East within Jacobs’ Energy, Security & Technology line of business. Based in Dubai, the role provides high‑level administrative assistance to ensure the Director’s schedule, communications and travel run smoothly.

Key responsibilities

• Manage a complex calendar of appointments and coordinate meeting logistics.
• Prepare expense reports, confidential correspondence and travel documentation.
• Arrange detailed international and domestic travel itineraries, including agendas and supporting documents.
• Act as a gatekeeper, prioritising conflicting requests and creating win‑win solutions.
• Collaborate closely with the Group Director to keep them informed of upcoming commitments.
• Handle multiple projects under deadline pressure, ensuring timely completion.

Required profile

• Degree qualification preferred.
• Proven experience supporting senior executives in an international environment.
• Excellent interpersonal skills with the ability to build relationships with stakeholders.
• Strong attention to detail and ability to manage confidential information discreetly.
• Effective written and verbal communication skills.

Required skills

• Proficient in Microsoft Outlook.
• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.