Procurement Coordinator – Manage Purchase Orders & Supplier Relations

About the role

The Procurement Coordinator will support the company's purchasing function by creating, monitoring and closing purchase orders, while ensuring smooth collaboration with suppliers and internal teams. This role demands strong organisational abilities, attention to detail and a proactive approach to maintaining supply continuity and cost control.

Key responsibilities

• Raise, monitor and close purchase orders in line with company procedures and approved budgets.
• Source suppliers, obtain quotes and assist with supplier evaluation activities.
• Confirm lead times and delivery schedules with suppliers and resolve any delivery issues.
• Clarify requirements, specifications and quantities with internal stakeholders before creating purchase orders.
• Provide regular updates on order status, anticipated delays and inventory needs.
• Prepare procurement documentation for approvals, including requisitions and comparative quotations.
• Match supplier invoices to purchase orders and delivery notes; raise discrepancies as needed.
• Maintain accurate supplier records, contract details and procurement files in the ERP system.
• Assist with supplier onboarding, compliance checks and documentation maintenance.
• Support periodic procurement reporting, spend analysis and cost‑saving initiatives.

Required profile

• Bachelor’s degree in Business, Supply Chain, Procurement or a related discipline, or equivalent experience.
• Minimum 2 years of experience in procurement, purchasing or supply‑chain support.
• Practical knowledge of purchase‑to‑pay processes, supplier management and basic contract handling.
• Strong organisational skills with the ability to manage competing priorities.
• Good communication and negotiation abilities to build positive supplier and stakeholder relationships.
• Analytical mindset with a proactive approach to problem solving.

Required skills

• Proficiency with MS Office.
• Experience using ERP or procurement systems.