Procurement Support Specialist

About the role

The Procurement Support Specialist provides essential administrative and coordination assistance to the Procurement team, ensuring that purchase requests are processed accurately and on time. Working closely with internal departments and suppliers, the role helps maintain smooth procurement operations without holding final approval authority.

Key responsibilities

• Receive, review, and organize procurement requests from internal stakeholders.
• Collect specifications, budgets, approvals, and supporting documents from requestors.
• Prepare and issue RFQs/RFPs under guidance of the Procurement team.
• Follow up with suppliers for quotations, documents, and clarifications.
• Maintain supplier records, quotation files, procurement trackers, purchase orders, delivery notes, and invoices.
• Support the creation of commercial comparison summaries and basic evaluation documents.
• Assist with supplier registration by gathering trade licenses, VAT certificates, bank and signatory details.
• Enter purchase requisitions and orders in ERP/SAP and monitor approval status.
• Coordinate with Finance, Legal, Operations, Facilities, Technology, Events, Retail and other departments to ensure timely procurement completion.
• Track deliveries, service confirmations, invoices and payment documentation.
• Monitor pending requests, open orders, contract expiries and supplier submissions.
• Conduct market research for alternative suppliers, price benchmarks and cost‑saving opportunities.
• Resolve routine supplier issues such as missing documents, delayed quotations, delivery coordination and invoice discrepancies.
• Ensure procurement files are organized, up‑to‑date and audit‑compliant.

Required profile

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, Finance or a related field (preferred).
• 2–5 years of experience in procurement, purchasing, supply chain or administrative support, preferably within the UAE.
• Familiarity with RFQ/RFP processes and supplier coordination.

Required skills

• Microsoft Excel
• ERP/SAP systems
• Procurement tracking tools