Project Administrator – Arabic Speaker (Dubai)

About the role

Wood Group is seeking a Project Administrator to provide comprehensive administrative and technical support to the project team in Dubai. The role is office‑based and will involve coordinating travel, meetings, documentation and IT assistance for a diverse, multi‑disciplinary project environment.

Key responsibilities

• Report to the Project Delivery Manager and functionally to the Lead Administrator.
• Arrange travel, book meeting rooms, prepare meeting minutes, presentations and management reports.
• Organise events, visitor reception and ad‑hoc receptionist duties.
• Prepare correspondence, Excel spreadsheets, PowerPoint decks and other meeting materials.
• Develop and maintain an effective filing system for key project documents.
• Create and update technical documents and organisation charts using MS Visio.
• Coordinate local travel bookings and ensure approvals before booking.
• Facilitate new‑starter onboarding, allocating desks, IT equipment and phones.
• Provide first‑line IT Helpdesk support, including installation and configuration.
• Maintain Wood‑formatted CVs and manage the CV database.
• Handle courier shipments, office and pantry supply requisitions.
• Perform general clerical tasks such as photocopying, scanning and filing.
• Support overall project coordination and administrative needs.

Required profile

• Highly motivated and self‑reliant.
• Excellent time‑management and multitasking abilities.
• Strong attention to detail and problem‑solving skills.
• Confident, assertive and adaptable.
• Meticulous and accurate in all tasks.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using MS Visio for diagramming.
• Basic IT Helpdesk support – installation and configuration of hardware/software.