Receiving Clerk

About the role

The Receiving Clerk is responsible for receiving, inspecting, documenting, and safely transferring incoming goods and supplies within an exclusive luxury destination. The role ensures that all deliveries meet approved specifications and are accurately recorded before being distributed to the relevant departments. Strong attention to detail, organization, integrity, and coordination are essential.

Key responsibilities

• Receive deliveries from approved suppliers during designated receiving hours.
• Verify delivered goods against purchase orders, delivery notes, invoices, and approved specifications.
• Check quantities, quality, condition, packaging, expiry dates, batch numbers and product descriptions where applicable.
• Identify and report shortages, overages, damages, substitutions, expired items or incorrect deliveries.
• Record all received goods accurately in the inventory or stock‑control system.
• Ensure receiving documents are completed, signed, filed and distributed appropriately.
• Apply receiving procedures for Food & Beverage, Housekeeping, Recreation, Engineering, Security, Finance and other departments.
• Coordinate with the Storekeeper to transfer accepted goods to the correct storage areas.
• Handle temperature‑sensitive, fragile, valuable and hazardous items according to safety guidelines.
• Maintain a clean, organized, secure and professional receiving area.
• Coordinate with Procurement, Finance, Stores, suppliers and department representatives regarding delivery schedules and discrepancies.
• Assist with inspecting and recording returned goods, rejected items and supplier collections.

Required profile

• At least 12 months of experience in receiving, stores, inventory control, warehousing or procurement support.
• Experience in a luxury, premium or high‑end hospitality environment is preferred.
• Knowledge of delivery verification, inventory procedures, documentation and stock‑control practices.
• Basic computer skills and experience using inventory or purchasing systems.
• Good numerical, organizational and record‑keeping abilities.
• Ability to inspect goods carefully and identify discrepancies or damage.
• Understanding of safe handling, hygiene, manual lifting and workplace‑safety procedures.
• Willingness to work flexible hours, weekends and public holidays when required.
• A qualification in Stores, Logistics, Supply Chain, Business Administration or a related field is an advantage.

Required skills

• Delivery verification
• Stock‑control practices
• Documentation
• Basic computer skills
• Record‑keeping abilities
• Inventory procedures
• Purchasing systems