Receptionist & Administration Support

About the role

Vivandi Group is looking for a bilingual Receptionist and Administration Support professional to manage the front‑desk and daily administrative tasks at its Dubai office. The role combines hospitality‑focused visitor handling with precise document management and coordination of internal processes.

Key responsibilities

• Greet and direct visitors, answer switchboard calls, and manage the reception area.
• Maintain physical and digital company records, including trade licence, vehicle registration, RTA permits and insurance policies.
• Provide multi‑departmental administrative assistance, schedule coordination and correspondence archiving.
• Liaise with external vendors, municipal authorities and service providers to ensure smooth office operations.
• Monitor office inventory, handle mail and couriers, and uphold safety and compliance standards.

Required profile

• Fluent verbal and written Arabic (mandatory) and strong English communication skills.
• Proven front‑desk and administrative experience, preferably in a hospitality environment.
• Familiarity with UAE legal documentation such as trade licences, insurance and RTA filings.
• Immediate availability is preferred.

Required skills

• Microsoft Office suite (Word, Excel, Outlook).

What we offer

• Salary range AED 3,000 – AED 4,000 per month.
• Benefits in accordance with UAE Labour Law.