Receptionist cum Admin

About the role

The role combines front‑desk reception duties with administrative support for a leading business conglomerate in the Middle East. You will be the first point of contact for guests, VIPs and visitors while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Greet and welcome guests, VIPs and business visitors in a professional manner.
• Manage the front desk and maintain the reception area to high standards.
• Handle incoming calls, emails and inquiries, directing them to the appropriate departments.
• Coordinate meeting‑room bookings and prepare spaces for scheduled appointments.
• Oversee courier services, mail and deliveries.
• Assist with travel arrangements, hotel bookings and visitor logistics.
• Maintain visitor records, access logs and ensure security compliance.
• Provide administrative support such as document preparation, filing, scanning, photocopying and data entry.
• Coordinate with internal departments to ensure smooth office operations.
• Monitor and replenish reception‑area supplies.
• Support office events, meetings and hospitality arrangements.
• Handle confidential information with discretion.

Required profile

• Bachelor's degree or Diploma in Business Administration, Hospitality or a related field.
• Minimum 5 years of experience as a Receptionist, Front Office Executive or Guest Relations Executive, preferably in a family office, corporate or high‑end service environment.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Professional appearance with strong interpersonal and customer‑service skills.
• Ability to work in a fast‑paced, multicultural environment with high integrity and attention to detail.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft PowerPoint