Receptionist (Maternity Leave Replacement) – 3 Months

About the role

We are looking for a dedicated receptionist to cover a three‑month maternity leave. The role is based in our office and involves handling front‑desk duties and supporting various administrative functions to ensure smooth daily operations.

Key responsibilities

• Greet visitors and customers in a friendly, professional manner.
• Handle public queries and direct them to the appropriate personnel.
• Monitor visitor access and maintain security awareness.
• Organise conference and meeting‑room bookings efficiently.
• Receive, sort and distribute incoming mail and deliveries.
• Assist in sending documents and managing correspondence.
• Use the JAFZA portal for tasks such as gate‑pass management.
• Process order and purchase requisitions for office supplies and staff business cards.
• Maintain office supplies and inventories.
• Create, organise and index files in relevant databases.
• Prepare documents for shipping and mailing accurately.
• Complete online registration documents for vendors and suppliers.
• Provide general administrative and clerical support to the team.
• Generate reports using Excel to track and analyse data.

Required profile

• Valid UAE residence visa with at least six months remaining.
• Preferable experience with JAFZA processes.
• Strong communication and organisational abilities.
• Ability to work efficiently in a fast‑paced office environment.

Required skills

• Excel for data analysis and reporting.