Senior Buying Admin Assistant – Luxury Menswear

About the role

We are seeking a highly organised, analytical and commercially‑minded Senior Buying Admin Assistant to support our Luxury Menswear Buying team in a fast‑paced, high‑volume department‑store environment. The role involves managing critical administrative processes, analysing commercial data and coordinating with suppliers to ensure smooth buying operations.

Key responsibilities

• Provide comprehensive administrative support throughout the buying cycle, anticipating the needs of Buyers.
• Prepare and maintain sales, product, inventory and commercial reports for Buyers, stores and suppliers.
• Support the creation of product buy books, seasonal presentations and pre‑buy materials.
• Conduct competitor price analysis, shopping reports and market benchmarking.
• Maintain accurate product master data, databases, records and product hierarchies.
• Coordinate product information, ensuring correct descriptions, imagery and digital content.
• Monitor order confirmations, resolve discrepancies with suppliers and track delivery windows.
• Manage Return to Vendor (RTV) processes, including documentation and credit notes.
• Respond to store‑related product enquiries and support seasonal product training.
• Collaborate with Buying, Planning, Stores, Digital, Warehouse, Logistics, Operations and Finance teams to ensure smooth execution.

Required profile

• 2+ years experience in Buying Administration, Merchandising Administration or Planning within fashion/luxury retail.
• Experience in luxury fashion, department stores or multi‑brand retail is highly preferred.
• Strong analytical and numerical skills with the ability to work confidently with reports and commercial data.
• Excellent organisational abilities, attention to detail and capacity to manage multiple priorities.
• Proactive, solution‑focused attitude with strong stakeholder‑management capabilities.
• Bachelor’s degree and excellent written and spoken English.

Required skills

• Advanced Excel
• MS Office