Senior Secretary – Executive Administrative Support

About the role

The Senior Secretary provides comprehensive administrative and secretarial support to senior managers and executive teams. The role ensures smooth coordination of office activities, business communications, travel arrangements, and documentation management while upholding professionalism and confidentiality.

Key responsibilities

• Manage calendars, appointments, meetings and prepare agendas, minutes and follow‑up actions.
• Screen calls, correspondence and visitors; draft, edit and circulate business communications, reports and presentations.
• Arrange domestic and international travel, including flights, hotels, transport, visas and expense claims.
• Maintain physical and electronic filing systems, ensure proper archiving and support document‑control procedures.
• Monitor office supplies, coordinate procurement and assist with onboarding logistics.
• Act as liaison between managers, departments and external stakeholders to facilitate information flow.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• 5‑8 years of experience in a senior‑level secretarial or administrative role within a corporate environment.
• Fluent written and spoken English with strong business writing skills.
• High level of discretion and ability to handle confidential information.

Required skills

• Advanced proficiency in Microsoft Word (Windows version).
• Strong skills in Microsoft Excel.
• Competence with Microsoft PowerPoint.
• Broad knowledge of the Microsoft Office Suite.