Admin & Compliance Manager - Oil & Commodities Trading

About the role

An oil and commodity trading company based in the UAE is looking for an experienced Admin & Compliance Manager in Dubai. The role covers office administration, customer and supplier onboarding, KYC compliance, banking documentation and tender processes, and leads a small administrative team. It involves regular engagement with senior stakeholders and C-suite executives across the European market.

Key responsibilities

• Oversee day-to-day office administration and ensure adherence to internal policies and procedures
• Manage customer and supplier onboarding, including KYC documentation, due diligence checks, verification and record keeping
• Ensure administrative and onboarding processes comply with regulatory requirements and company procedures
• Handle correspondence with banks and financial institutions, including banking documentation and account requirements
• Coordinate tender submissions, ensuring documents are accurate, complete and submitted on time
• Build relationships with customers, suppliers, banks and external partners, especially across Europe
• Liaise with C-suite executives and senior stakeholders on documentation, correspondence and administrative matters
• Supervise and support a small administrative team, delegating tasks and ensuring efficient daily delivery
• Maintain accurate, confidential and well-organised records and review and improve administrative workflows and onboarding procedures

Required profile

• Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role
• Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable
• Experience in oil and gas, commodities, trading, energy or financial services is an advantage
• Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence
• Experience handling banking correspondence, financial documentation and tender submissions
• Previous experience managing or supervising a small team
• Experience working with European markets, including engagement with senior stakeholders and C-suite executives
• Excellent organisational skills, attention to detail and outstanding written and verbal communication skills
• Presentable, discreet and professional, with sound judgement when handling sensitive documentation

Required skills

• Proficiency in Microsoft Office
• Document management systems